Privacy Policy

This privacy policy notice is for this website; www.sciencemadesimple.co.uk and served by Science Made Simple LTD and governs the privacy of those who use it. The purpose of this policy is to explain to you how we control, process, handle and protect your personal information while browsing or using this website, including your rights under current laws and regulations. If you do not agree to the following policy you may wish to cease viewing/using this website.

Policy key definitions:

  • “I”, “our”, “us”, or “we” refer to the business, Science Made Simple.
  • “you”, “the user” refer to the person(s) using this website.
  • GDPR means General Data Protection Act.
  • PECR means Privacy & Electronic Communications Regulation.
  • ICO means Information Commissioner’s Office.
  • Cookies mean small files stored on a users computer or device.

Your individual rights

Under the GDPR your rights are as follows. You can read more about your rights in detail here;

  • the right to be informed;
  • the right of access;
  • the right to rectification;
  • the right to erasure;
  • the right to restrict processing;
  • the right to data portability;
  • the right to object; and
  • the right not to be subject to automated decision-making including profiling.

You also have the right to complain to the ICO [www.ico.org.uk] if you feel there is a problem with the way we are handling your data.

We handle subject access requests in accordance with the GDPR.

Legal Basis for Processing Personal Information

If you are from the European Economic Area, our legal basis for collecting and using the Personal Information described below will depend on the Personal Information concerned and the specific context in which we collect it.

However, we will normally collect and use Personal Information from you where the processing is in our legitimate interests and not overridden by your data-protection interests or fundamental rights and freedoms. Typically, our legitimate interests include improving, maintaining, providing, and enhancing our, products, and services; and for our marketing activities.

If you are a customer, we may need the Personal Information to create a contract with you and then deliver the service.

If we ask you to provide Personal Information to create a contract with you or deliver a service, we will make this clear at the relevant time and advise you whether the provision of your Personal Information is mandatory or not, as well as of the possible consequences if you do not provide your Personal Information.

How we process your data

1 – Website visitors

This section applies to Personal Information that we collect and process through our Websites and in the usual course of our business, such as in connection with our, events, sales and marketing activities. In this section “you” and “your” refers to Visitors.

What we collect

(i) Information you provide to us on the Websites or otherwise: Certain parts of our Websites may ask you to provide Personal Information voluntarily. For example, we may ask you to provide certain Personal Information (such as your name, contact details, company name) in order to sign up for a free resource or otherwise submit inquiries to us. We may also collect Personal Information, such as your contact and job details and feedback, when you attend our events, take part in surveys, or through other business or marketing interactions we may have with you. You may choose to provide additional information when you communicate with us or otherwise interact with us, and we will keep copies of any such communications for our records.

The Personal Information that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your Personal Information. We will also let you know prior to collection whether the provision of the Personal Information we are collecting is compulsory or may be provided on a voluntary basis and the consequences, if any, of not providing the information.

(ii) Information we collect automatically through the Websites: When you visit our Websites, we may also collect certain information automatically from your device. In some countries, including countries in the European Economic Area, this information may be considered Personal Information under applicable data protection laws.

What we do with the information we gather

We may use the information we collect through our Websites for a range of reasons, including:

  • To provide, operate, optimize, and maintain our Website.
  • To send you information for marketing purposes, in accordance with your marketing preferences.
  • For recruitment purposes if you have applied for a role with Science Made Simple.
  • To respond to your online inquiries and requests, and to provide you with information and access to resources or services that you have requested from us.
  • To manage our Website and system administration and security.
  • To improve the navigation and content of our Website.
  • To identify any server problems or other IT or network issues.
  • To compile aggregated statistics about site usage and to better understand the preferences of our Visitors.
  • To carry out research and development to improve our products and services.
  • To customize content and layout of the Website.
  • To carry out other legitimate business purposes, as well as other lawful purposes.

Public Information and Third-Party Websites

  • Social media platforms and widgets. Our Website includes social media features, such as the Facebook Like button. These features may collect information about your IP address and which page you are visiting on our Website, and they may set a cookie to make sure the feature functions properly.
  • Links to third-party websites.Our Websites include links to other websites, whose privacy practices may be different from ours. If you submit Personal Information to any of those sites, your information is governed by their privacy policies. We encourage you to carefully read the privacy policy of any website you visit.
  • Contests and sweepstakes.We may, from time to time, offer surveys, contests, sweepstakes, or other promotions on our Websites or through social media (collectively, “Promotions“).
  • Cookies and Tracking Technologies. We use cookies and similar tracking technologies to collect and use Personal Information about you, including to serve interest-based advertising. For further information about the types of cookies and tracking technologies we use, why, and how you can control them, please see our Cookie Statement below.

2. Mailing Lists

What we may collect

  • name and organisation
  • contact information including email address
  • demographic information such as postcode, preferences and interests
  • postcode of your organisation

What we do with the information we gather

  • improve our services
  • customise the website according to your interests
  • to tell you about our exciting news, offers and new services.
  • To send resources that are of interest to you

We don’t rent or trade email lists with other organisations and businesses.

Where we store your data

Our CRM system is Mailchimp.

You can view their privacy policy here:

https://mailchimp.com/legal/privacy/

We use a third-party provider, MailChimp, to deliver our newsletter. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. For more information, please see MailChimp’s privacy notice. You can unsubscribe to general mailings at any time by clicking the unsubscribe link at the bottom of any of our emails or by emailing our data protection officer Dan Reed.

3. Purchase of Services

What we collect

The Personal Information that we may collect broadly falls into the following category:

Information you provide to us: In the course of engaging with our Services, you may provide Personal Information about you and your Contacts. Personal Information is often, but not exclusively, provided to us when you sign up for and use the Services, consult with our customer service team, send us an email, integrate the Services with another website or service (for example, when you choose to connect your e-commerce account with MailChimp), or communicate with us in any other way.

We will let you know prior to collection whether the provision of Personal Information we are collecting is compulsory or if it may be provided on a voluntary basis and the consequences, if any, of not providing the information. By giving us this information, you agree to this information being collected, used and disclosed as described in our Terms of Use and in this privacy policy.

What we do with the information we gather

Use of Personal Information

We may use the Personal Information we collect through the Services or other sources for a range of reasons, including:

  • To invoice for money owed to us by you.
  • To communicate with you about your contract and provide customer support.
  • To provide suggestions to you.
  • For our data analytics projects.
  • Other purposes.To carry out other legitimate business purposes, as well as other lawful purposes about which we will notify you.

4. Service Feedback

Additional to the privacy policy under the purchase of services above, if you give us feedback on the services we will retain that information to improve our services. We will only ever share this information with people inside our organisation and possibly our business advisors. The information will be anonymised and your personal contact details and name will be erased if sharing the information with those outside our organisation. If you would like your feedback to be erased at any time, please contact our data protection officer Dan Reed.

How we use cookies

A cookie is a small file which is placed on your computer’s hard drive. Cookies helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes. We use Google Analytics for our web statistics. Google Analytics privacy policy.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

How to manage cookies – ICO website.

Cookies used on www.sciencemadesimple.co.uk

Provider: Google
Purpose: enable Google functionalities such as Google search, Maps, Analytics, Youtube
Policy: http://www.google.co.uk/intl/en/policies/privacy/

Provider: Facebook
Purpose: enable social sharing and like
Policy: http://www.facebook.com/about/privacy/

Provider: Instagram
Purpose: enable Instagram features
Policy: https://www.instagram.com/about/legal/privacy/

Provider: WordPress
Purpose: enable WordPress blog
Policy: https://wordpress.org/about/privacy/

Data Protection Officer

Our data protection officer is, Dan Reed. If you have any queries about the data being held on you or want your data to be erased, please contact him.

Dan Reed
science made simple ltd
14-17 The Parade
Cardiff
CF24 3AA

Access to your Personal Information

You are entitled to view, amend, or delete the personal information that we hold. Send your request to our data protection officer, contact details above.