Safeguarding Children

DBS checks and our safeguarding policy

science made simple is committed to the wellbeing and safety of children. All employees who have contact with children have undergone enhanced DBS (Disclosure and Barring Service) checks, although for most of our engagements this isn’t legally necessary.

Supervised or unsupervised?

It is the policy of science made simple that our presenters are not left alone with children during presentations. If the sole teacher, or all teachers need to leave the room for any reason, they should not do so until a suitable replacement has been found (please read our Terms & Conditions of Business 2020 for further detail).

This is to protect the children, teacher and presenter. Thus all of our presentations can be classified as supervised, and therefore do not fall under the definition of ‘regulated activity’, for which a DBS certificate is actually needed.

What is a Regulated Activity?

The HM Government Regulated Activity in relation to Children’s new definition of regulated activity (i.e. work that a barred person must not do) in relation to children comprises, in summary:

     (i) unsupervised activities: teach, train, instruct, care for or supervise children, or provide advice/guidance on well-being, or drive a vehicle only for children;

    (ii) work for a limited range of establishments (‘specified places’), with opportunity for contact: e.g. schools, children’s homes, childcare premises.

    Not work by supervised volunteers.

Work under (i) or (ii) is regulated activity only if done regularly. In the same document regularly is defined as:

    Teaching, training or instruction of children, carried out by the same person frequently (once a week or more often), or on 4 or more days in a 30-day period, or overnight.

Estyn, the education and training inspectorate in Wales, says about DBS checking in schools:

    The key criterion for checking visitors, supply staff and volunteers is regular unsupervised contact with children.

DBS checks and the law

When one of our employees is DBS checked, the employee receives a copy of the disclosure form. We ask our employee for the disclosure number, date and name of the counter signatory and we keep a record of that information but we cannot by law keep a copy of the disclosure form.

On visits to schools, or for any other engagement with children, our employees will carry proof of identity.

It is against data protection laws for us to insist that our employees carry their Enhanced DBS certificates. You, the school, have no right in law to demand to see their certificate, copy it or in any other way scrutinise it. It is a breach of data protection laws for any third party to request to see the employee’s form.

Schools wanting proof that our employees have been checked can ask us for written confirmation in advance of the visit.

science made simple therefore kindly requests that, as a condition of the booking process, the booker ensures that staff (e.g. those on reception desk, at the school or venue) are made aware of the laws. If your school or venue has rules in place that directly conflict with this stipulation, it is the booker’s responsibility to ensure that this is communicated to science made simple during the booking process.

If the full conditions of entry to your school are not communicated to us in advance and our employees are refused entry on the grounds of not showing their DBS certificate, we reserve the right to invoice at full cost and according to the booking made.

If you have any questions about the DBS process or our policies please get in touch

Useful links

DBS overview

Regulated activity in relation to children

Keeping children safe in education

Which jobs/roles require a DBS check?

Does Estyn take account of how a school handles the identification of visitors, records DBS checks for staff?

What people say about us

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    • “We would like to thank you for a fantastic morning of science. We like the way you included us in your presentation and experiments and gave us an insight in science throughout our life”
      Students at Carshalton High School for Girls
    • “Loved how much the children were involved, and the enthusiasm of Zoë – amazing”
      Thomas’s Clapham, London
    • “Zoe was very pleasant, enthusiastic and engaged the children throughout each show. A very enjoyable day, everyone commented on Zoe’s enthusiasm”
      Uplands Junior School
    • ‘science made simple have always been a pleasure to work with – not only when they’re presenting amazing science shows for our family audiences, but through training our own staff on their journey to becoming excellent science communicators.’
      Liz Smallman, Head of Learning , Eureka
    • “The students loved every minute of it.  The shows were incredibly well put together, resourced and performed and it is a testament to Zoë for the hard work she puts into the prep work and the performance on the day”
      Sevenoaks School
    • “We all thoroughly enjoyed the two different shows that you put on for us! The children were all talk about them the following day! The teachers were too!”
      Mary Mother of Hope School, Dublin
    • “It was an amazing experience, and all the experiments were informative and exciting. It is an event we will never forget”
      Year 7 Student, Stanchester Academy
    • “Your contribution has drawn extremely positive comments from all sections of the school community – pupils and staff, parents, governors and others”
      K. Geary, Marlwood School, Bristol
    • “You had an attentive and appreciative audience, quite an achievement when you consider that there were eight hundred 14-16 year olds in the auditorium”
      R. Newby, The Training Partnership
    • “Engineering I thought was to do with machines and I thought it would be a boring job, but now I think I might be one.”
      student age 10
    • “David was very clever, funny and kept the children engaged.”
      Cross Gates Primary School
    • “The show was organised, professional and creative. Many thanks for your hard work and commitment.”
      J. Ford, Barry Comprehensive
    • “This was the best show. Amazing story! Heartfelt, emotional but furthermore very informative and I found a lot out!”
      Visitor, Lancashire Science Festival
    • “Both the staff and pupils thoroughly enjoyed watching the shows and taking part; it was a very welcome addition to our Science Day which provided and opportunity to present science to the children in an exciting way.”
      Thomas Jolyffe Primary School
    • “There is no doubt at all that you made a big impact on the pupils, on the parents and indeed on all those who were privileged to be present”
      R. Court, Birkdale School, Sheffield
    • “We had around 2700 visitors. 98% of visitors rated the event as ‘excellent’ or ‘good’. Your session was also named by a number of guests as their ‘highlight’ of the festival”
      J. Heaton-Marriott, Lancashire Science Festival